Executive Assistant

Hammersmith, Caversham

Full-time

Permanent employee

33,240 £ per year

A bit about the role

This opportunity to join the Operations Team comes at an exciting time as Tom Solesbury, the new Chief Executive, implements a fresh strategy designed to transform the sport and create positive opportunities for everyone who interacts with it.

Key Responsibilities

Provide proactive diary management, scheduling, and coordination of meetings for the CEO.
Act as the first point of contact for staff and external stakeholders, ensuring professional and timely communication.
Ensure the CEO is well informed of upcoming commitments, responsibilities and urgent items requiring their attention.
Draft correspondence, reports, and presentations as required.
Work with the Operations Manager to prepare and distribute agendas, minutes, and briefing documents for key meetings.
Assist in expense processing, and financial administration, linking with the Operations Manager and finance team as required.
Assist with HR processes.
Handle sensitive and confidential information with the utmost discretion.
Where required and time allowing, provide basic admin support to other members of the Senior Leadership Team as authorised by the Operations Manager.

Mandatory Requirements

Proven experience in an executive assistant, personal assistant, or high-level administrative role.
Exceptional organisational and time management skills, with the ability to multitask and effectively prioritise ever changing workloads and schedules.
Excellent written and verbal communication, with excellent interpersonal skills and the ability to build effective relationships with a variety of stakeholders.
High level of discretion and professionalism when handling confidential information.
Experience of preparing accurate documentation to set deadlines and coordinating the appropriate administration attached to meetings.
Experience of taking and producing accurate meeting minutes.
Ability to work independently and as part of a team in a high-performance environment.

Desirable

An interest in sport and in the work of British Rowing.
Experience of working for a governing body organisation or governance function.

Additional Information

Hours of Work and Pay

28-hour week (4 days) - £33,240 per year (FTE - £41,550)

How to Apply

To apply for this role, please submit your application here alongside your CV and a 1 page cover letter explaining your suitability for the role here. We’re going to close applications on the 1st June but, if you like the sound of the job, please apply straight away as we reserve the right to close applications early if we find the right candidate!

About us

Our passion is rowing in all of its forms. British Rowing is the governing body for rowing, responsible for supporting grassroots rowing in England and preparing the GB Rowing Team ready for the Olympics, Paralympics, and other international competitions.

Our vision is a sport that welcomes and has an offer for everyone. Our mission is to create a healthy, inclusive and life-enhancing sport. We are a membership organisation with over 30,000 individual members, supporting over 550 affiliated clubs and 230 affiliated events. We cover all types of rowing - whether it’s on the river or lake, on the sea, at home, or in the gym.

We are committed to equal opportunities and welcomes applications from all individuals, regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief, and marriage and civil partnership. If you require reasonable accommodations to participate in the recruitment process, please let us know by indicating your needs to the HR team in the application form or by emailing hr@britishrowing.org.